Minutes of School Board Meeting
Phone 603 449-3306 Fax 603.466.3870 Web http://schools.ncia.net/milanvs2
Others Present:
Guests
Present:
(Taken from Agenda)
No.
Subject
I. Call to Order
The School Board Chairman called the meeting to order at
II. Approval of
Motion by
Seconded by Patricia Shute.
Vote:
All in favor, motion passed.
III. Public Comments
None.
IV. Communications/Written
●
The Chairman read a letter from the New
Hampshire DOE regarding their underpayment to the
● The Superintendent read a letter regarding the status of the Performance Bond.
● The Chairman read a letter from the Principal which was a response to the opening for a 5th grade teacher.
● The Superintendent read a letter regarding outstanding bills from a vendor.
●
The Superintendent read from a letter-to-the
editor on June 15th, criticizing his absence from the community awards'
ceremony and 6th grade graduation at the
V. Communications-Visiting Staff or Special Presenters
● Motion
By Patricia Shute,
seconded by
Motion: To
accept the NCIA contract, as presented, for a one-year trial period to provide high
speed T1
Internet Service for the
Vote: All in favor, motion
passed.
● NCIA gave the superintendent a printed copy
of their proposed Service Contract for the
● NCIA gave the Superintendent a printed copy
of their contract for the
● NCIA indicated that it may be possible to
locate Repeater on Milan Hill and send data to the
●
No bids were received on roof repair.
● Wells Excavators bid on water line repair was
submitted for $10,725.00 fixed price or less $1,790.00 if
drainage work is done separately on a time
& materials basis.
●
Wells Excavators bid on work on new access
road was submitted for $3,795.00
●
J & R Gutters bid on work for rain
gutters was submitted for $3,895.00.
●
Worth’s Seamless Rain Gutters Inc. bid on work
for rain gutters was submitted for $2,195.00.
●
Rich Sarette, a guest at the meeting, asked if
the playground could be drained in the spring.
●
No bids were received on replacing the front
steps of the school. The Chairman and
the Business Administrator
will make additional phone calls to local contractors.
●
The
Business Administrator mentioned that the $180,000 in unexpended funds from
last year is not available
for this yea r to cover these expenses;
however, an emergency request may be made to the state.
● Motion
By Patricia Shute to accept the bid of Wells Excavators
as submitted, with the addendum of a
possible decrease in cost of $1,790.00 on water line repair as
it is done on a time & materials basis, for a total of $10,725.00 less
$1,790.00.
Seconded by
Vote: All in favor, motion passed.
● Motion by Patricia Shute to accept the
bid from Wells Excavators about the access road as presented for
$3,795.00.
Seconded by
Vote: All in favor, motion passed.
● The school board tabled further discussion on
the fuel tank monitor and paving until their next meeting.
● The school used 15,000 gallons of fuel last
year and there is a surplus of $5,000 remaining in the budget.
● The school board agreed to increase the
footage required for gutters from 200 feet to 400 feet and agreed to adjust the
contract cost accordingly.
●
Motion
by Patricia Shute to accept the work of Worth’s Seamless Rain
Gutter Inc. for gutter work as
specified and amended at a cost not to exceed $7,000.
Seconded by
Vote:
All in favor, motion passed.
● The Chairman agreed to call Dave to see if he
is interested in the paving quote.
● Ray's
Electric will be called regarding repair of the refrigerator.
VII.
Maintenance/Equipment
● The small garden tractor was received and has been used.
● The final cost for the large tractor will be received by Monday so that a purchase order can be issued.
● The
Principal reported on her search for a shed at Home Depot in
● The Chairman felt that a cost-effective shed could be built locally.
VIII. Policy
● The new School Bus policy will be in the Handbook.
● The prevention of bullying policy will be in the Handbook.
● The board felt that a second reading of the bullying policy was not needed.
●
Motion
by
Seconded by Patricia Shute
Vote: All in favor, motion passed.
●
A second
reading of the amended BEA policy regarding school board meeting criteria was
held and it was suggested that in the phrase “regular meetings of the board
shall be held in the building of the school district accessible to the
handicapped” the words “at least once per month beginning at 6:30 pm
except for the months of July and August unless altered by School Board action”
be inserted after the word “district”.
●
It was
also suggested that the
IX. Principal’s Report
Motion by Patricia Shute to support
Lisa Morse in her Master's program at
Seconded by the Chairman.
Vote: All in favor, motion passed.
X. Superintendent's Report
● The Superintendent congratulated all who made it possible to receive the accolades for the schools which appeared in local newspaper articles.
● He also thanked all of the school staff who responded to the recent survey about recommendations for the continued improvement of the quality of education in the schools.
● He also requested feedback from parents. The Principal conducted a similar survey two years ago with 60% of the forms being returned.
● A search team needs to be formed soon to review the packets received for the Principal opening.
● The request from last meeting for a list of shared activities among various SAU-20 schools is finished and will be provided.
● There was no month-end financial report. It will be included in the year-end report which will be out next week.
●
A discussion was held on who should pay Ray’s
Electric the $42.00 he is due from his invoice dated
XI. Staffing/Job Postings
● The school board reviewed several responses for the kindergarten/pre-school teacher opening and agreed to hire Mrs. Gerri St. Gelais at a salary of $31,172 MA Step 4 with standard benefits package.
●
Motion
by
Seconded by Patricia Shute
Vote: All in favor, motion passed.
●
The
Principal discussed the possible availability of a PE teacher who would share
time between Errol and
●
Patricia
Shute spoke about having a full-time nurse next year. The state of NH requires that there be a
person at all schools who is certified to give CPR and is trained in
administering first aide. A nurse could
provide this without needing to train school staff.
●
A letter
will be sent to all parents on Monday requesting volunteers for the search
committee.
●
Search
committee volunteer letters of interest are scheduled to be reviewed on
Wednesday, July 13th. The
search team will meet on Monday, July 18th from
●
The
Superintendent mentioned that applications have been received from nine
candidates for the Principal opening.
●
A
decision on candidates who will be interviewed will be made by the end of the third
week in July.
XII. Other
●
The
Chairman questioned if the existing computer facilities will require any
modification to accept the T1
high speed Internet connection from NCIA. The Superintendent will follow-up with NCIA.
XIII. Non-Public Session
Motion by Patricia Shute to go into non-public session under RSA
91-A:3-II..
Seconded by
Vote: Roll Call Vote: Andrew
Mullins-Aye, Patricia Shute-Aye,
Motion passed.
Public session began at
XIV. Next Regular Meeting
XV. Adjournment
Meeting adjourned at 9:52 pm.