Minutes of School Board Meeting
Phone 603 449-3306 Fax 603.466.3870 Web http://schools.ncia.net/milanvs2
Others Present:
Patrick Low, Superintendent, SAU-20;
Guests
Present:
Lisa
Morse, Claudia.Daniels, Karen Patry
(Taken from Agenda)
No.
Subject
I. Call to Order
The School Board Chairman called the meeting to order at
II. Approval of
● Motion by Patricia Shute, seconded by School Board Chairman.
Motion: To
approve minutes of
Vote: All in favor, motion
passed.
● Motion by Patricia Shute, seconded by Jacqueline Quintal.
Motion: To approve minutes of
Vote: All
in favor, motion passed.
III. Public Comments
None.
IV. Communications/Written
The Superintendent read several letters that had been received on the following subjects:
● Letter from John Moulis, SAU-3 Superintendent, agreeing with SAU-20 that the student whose family
has moved to
● Letter asking to find out if the the
dents and
staff with disabilities.
with a lift: however, Gorham does have a bus which could be modified for a lift.
● The Superintendent sent a letter to the
pal's office to get a window in the adjacent conference room as recommended by the Principal.
● The Superintendent sent a follow-up note to the Chairman on the outcome of homework pieces from
the June 2nd meeting.
● A request was received about using grant
funds to pay teachers for in-service time.
The Business Ad-
ministrator plans to address this issue later in the meeting (see
item 6. in section VI,
Principal’s Report).
● Jim Lowell and the Chairman will work on
the modification to the Principal's room on June 17th.
● A letter regarding the reading program was received which will be read in the non-public session.
V.
Communications-Visiting Staff or
Special Presenters
None.
VI. Principal’s Report
●
NCIA quote needs to include virus protection to school PCs,
fix the closet, fix the cube, re-route the school's e-mail address through the
NCIA office and change the billing for the Internet service.
Motion by Jacqueline Quintal, seconded by Patricia Shute.
Motion: To
use $2,130.00 from the unexpended fund balance for the sonic wall, labor to
install and set
this up, the
NCIA fee for monthly e-mail hosting, provide protection for the mailbox and the
ser-
vice fee.
Vote: All
in favor, motion passed.
● Motion by Jacqueline Quinta, seconded by Patricia Shute.
Motion: To
accept the calendar for
2005-2006 school year for the
Vote: All in favor, motion passed.
●
Professional development grant money funded now with stipends
for teacher
●
Time cards for teachers must be filled out at
professional development functions to receive payment.
●
The Principal, with the agreement of the bus
company, has changed the bus routes to be more efficient and allow students to
arrive home earlier. The goal is to have
all students gone by
●
The end-of-year report shows that PBIS did very
well, SWIS data test
results were received and a report was sent
to Barbara Hoffman at
●
Testing of
●
All students in this class are reading something outside of
the classroom.
VII. Superintendent's Report
●
In a previous meeting with Principals and other
key personnel, it was agreed that full-time employees or their equivalent
within SAU-20 for occupational therapy and site services are preferred Letters
of Areement are being worked on with AVH and
Professional Services to provide personnel in the future. SAU-20 should be in compliance with State of
●
Next Thursday, Leona Guay, Gorham Chairperson
and the SAU-20 Superintendent will meet with John Moulis,
Superintendent for SAU-3, in
● The Superintendent is working with the principals to close up their facilities in the second half of June.
● The newest bullying policy of the NH School Board Association was reviewed. Copies of their policy were distributed to the School Board.
● The official audit has been received. Copies will be provided in July or August.
● On June 22nd, Paul Mercer, SAU-20 auditor will be available. He plans to meet with the Principals to discuss internal accounts.
A. General Operations
Open for questions. None asked.
B. Goal Initiatives
Open for questions. None asked.
C. C o-op Outcome
The Cooperative School Board sent copies of their activities to all
D. SAU-20 Administrative Team Activities (due to Superintendent 6/17-6/30)
Open for questions. None asked.
E. Joint SAU-3/SAU-20 Teaming
Open for questions. None asked.
F. Financial (including year end funds, IDEA Funds App-motion of support
needed) (Audit Report))
● The Business Administrator said she and the
Superintendent had reviewed these items. A total of $189,692.00 is available as
of the end of June.
●
Motion
by Patricia Shute, seconded
by. Jacqueline Quintal.
Motion: The
Vote:
All in favor, motion passed.
● The Business Administrator distributed a list
of requested fund transfers.
Motion by Jacqueline Quintal, seconded by Patricia
Shute.
Motion: To transfer the money as
presented on the sheet (list)of requested fund transfers dated
Vote: All in favor, motion
passed.
VIII. Staffing/Job Postings
● The Superintendent received several
applications for the Principal position. The board agreed to review these at
the next meeting on June 23rd.
● A search team will be organized consisting
volunteers from new and old teachers, parents, a student and support personnel. A rubric will be prepared from which
applicants will be evaluated. There will be no appointments to the team. A letter on this subject will be sent to all
parents.
IX. Building
● Proposed ad for repair work on MVS building reviewed, modified and approved. It will be published in local paper on Thursday June 9th. Bids to be received by June 23rd with repairs to be completed by August 27th. Fund balance will be used to pay for repairs.
● Board agreed that a Clerk of the Works is needed to supervise repair work. This opening will be advertised.
●
Broken water line and pipe across
● Bid for $12,944.00 from local vendor for 1000 gallon underground fuel storage tank replacement was received.
● If a regular fuel truck is used to fill the fuel storage tank, there is no indication of when the tank is full. If a tanker truck is used to deliver fuel, its full-fuel shutoff would be used to indicate when the tank is full so that the delivery can be stopped; however, positioning the large truck in the parking lot may be difficult.. If a new feeder system is installed on the existing storage tank,.it will provide a full indication/shutoff as well as providing a monitor inside the building to show how much oil is in the tank and how much water is present. This system may be used on the existing storage tank and then moved to the new storage tank. The Board Chairman will follow-up on this.
●
Motion
by Patricia Shute, seconded
by. Jacqueline Quintal.
Motion: To provide $150.00 to
purchase a carpet for Occupational Therapy room.
Vote:
All in favor, motion passed.
X. Maintenance
● Motion by Jacqueline Quintal, seconded by Patricia Shute.
Motion: To approve spending no more
than $13,500 to purchase a John Deere tractor with a loader, a sander, chains
and a bucket; and to approve spending no more than $1,377.00 for a mower. Payments to come from
end-of year funds.
Vote: All
in favor, motion passed.
● The Business Administrator provided a packet
from the NH Department of Building Aids, dating back to 1990 when the school
addition was done. The papers had never been signed even though the work had
been done. She requested the School
Board Chairman to sign the document to close the paperwork for the state.
● The Board approved converting a bathroom to a
storage room. The funds for this were
approved in next year's budget.
● Motion by Patricia Shute, seconded by. Jacqueline Quintal.
Motion: To provide $250.00 to pay for
½ the cost of the special charter bus for student's trip to
Vote: All in favor, motion passed.
●
The
Superintendent received a letter from Mr. Tom Mercer, SAU-20 auditor,
indicating that he would like to renew his contract for 2005, 2006 and 2007 at
the current rate.
Motion
by Patricia Shute, seconded
by. Jacqueline Quintal.
Motion: To continue to use the Mercer Group for auditing the books of the Milan school district for fiscal years
ending 2005, 2006 and 2007.
Vote:
All in favor, motion passed.
XI. Handbook
● A statement will be added to the Policy Manual to make sure the parents are notified when a bullying incident occurs. The Chairman suggested having a second reading of the Policy Manual.
● Jacqueline Quintal read the document entitled “Pupil Safety and Violence Prevention Policy-Bullying”.
● The Chairman suggested that changes to the Handbook should be made prior to approving the Handbook.
XII. Other
●
The
Business Administrator said she is waiting for advice from attorney James Michalik in
●
Jacqueline
Quintal distributed copies of the School Board Meeting Policy document from the
BEA. A first reading will be held at next month's meeting.
XIII. Non-Public Session
Motion By
Jacqueline Quintal, seconded by Patricia Shute.
Motion: To go into non-public session under RSA 91-A:3-II..
Vote:
Roll Call Vote: Andrew Mullins-Aye, Patricia Shute-Aye, Jacqueline
Quintal-Aye. Motion passed.
Non-public session began at
XIV. Next Regular Meeting XV. Adjournment