Minutes of School Board Meeting
Phone 603 449-3306 Fax 603.466.3870 Web http://schools.ncia.net/milanvs2
Others Present:
Patrick Low, Superintendent, SAU20;
Guests
Present:
Carol
Miller, NCIA; Lisa Morse , Julie Renaud Evans, Julie Hallee, Laura Ouellette,
Julie Glover, Gail Thomas, Cindy Mortenson,, Melinda J.Mortenson, Lynn Dube,
Dennis Rossignol, Mike Giroux, Karen Patry, Claudia B. Daniels,
Denise
Doucette.
Agenda
Number/Subject (taken from Agenda)
I. Call to Order
The
School Board Chair called the meeting to order at
II. Approval of
● Motion by
Jacqueline Quintal, seconded by Patricia Shute.
Motion: To
approve minutes of
Vote: All in favor, motion passed.
● Motion by
Jacqueline Quintal, seconded by Patricia Shute.
Motion: To
approve minutes of April 21, 2005 with changes as noted and including the
attachment provided
by Julie Renaud Evans (see Public Comments, below).
Vote: All in favor, motion
passed.
III. Public Comments
●
Julie Renaud Evans felt that the minutes for the April 21, 2005 Special
School Board Meeting did not adequately address some of the very good
discussions that transpired. A copy of her comments will be attached to these
minutes. Some of her comments are listed below.
She felt that parents expressed concern about the following:
l
The culture and environment
at Milan Village School.
l
The number of resignations
of good teachers and staff.
l
The apparent lack of support
and continuing rising workload for teachers and staff.
l
The continued reduction of
staff size-for example, nursing and guidance counseling.
l
The fact that the staff
feels more planning should be done for staffing grade 5 as well as the focus on
planning for grade 5 was given secondary
consideration.
l
Refer to the attachment for
her complete comments.
● Two teachers gave their support to the Principal and
they quoted the retiring 5th grade teacher as stating that he did
not resign because of the Principal.
● Mike Giroux received a telephone call in which the caller asked him why he
was leaving. Mr. Giroux stated that he is not leaving and questioned where
this kind of information came from.
● A question was raised about why “the School Board
unanimously, albeit reluctantly, agreed with her
(Principal) decision” as stated in the April 21, 2005 minutes for Special
School Board meeting. The Principal's decision was for Option 2 (Principal to
teach fifth grade with the assistance of a paraprofessional).
● The School Board felt that the Principal might be
overwhelmed by the responsibilities of two full-time positions. This is the
reason the School Board accepted her choice “reluctantly”.
● A parent asked the School Board if her child could
remain at
A letter will be sent to the parent and to John
Moulis, the SAU-3 School Superintendent in
● Motion by
Motion: To allow the student to remain in the Milan
Village School until the end of the school year, with transportation provided
by the
family.
Vote: All in favor, motion
passed.
●
Carol Miller, co-owner of NCIA, discussed how her company plans to
provide on-site computer services for
●
The number of hours NCIA has spent at Milan Village School this year
will be provided to the Principal. Specification 802.11B will be followed by
NCIA.
●
Motion by Patricia Shute, seconded by Jacqueline Quintal.
Motion: To empower NCIA to write a service contract indicating care for the Milan
Village School computer network and all the
needs at
a flat rate of $40/hour with no minimum
number or maximum number of hours.
Vote: All in favor, motion passed.
●
Upgrading
●
Carol Miller also assured the School Board that the NCIA equipment
would not interfere with communications at the
IV. Communications/Written
● The Superintendent submitted two letters from teachers
to the Board Chair; one with regard to a resignation and the other with regard
to reassigning a teacher to her original
class.
● Jacqueline Quintal acknowledged the receipt of a
letter of resignation, dated
●
Motion by Patricia Shute, seconded by Jacqueline Quintal.
Motion: To accept the resignation of Kimberly Pike.
Vote: All in favor, motion
passed.
V. Communications-Visiting Staff or Special Presenters
Denise Doucette, Milan Village School music teacher,
was introduced by the Principal. Denise
submitted a proposal and gave a presentation about the value of including the
grade a student receives in music in the calculation of the student's GPA. Her proposal contained relative data from100
schools that she researched. She also felt that grades from art and physical
education should also be included in the GPA determination. This item was
tabled until after the School Board has read her proposal.
VI. Principal’s Report
●
●
The
PTO funded Sergio Espanoza, an Incan flutist who uses hand flutes, to come to
the school for one day during the Arts & Literature Week beginning next
week. The schedule for these three days
was distributed.
●
On
●
New
policies to be considered for adding to the Parent/Student Manual were
discussed. Currently,
●
It was decided to cross reference all other sources in
SAU-20 and the State School Board Association for applicable information
regarding bullying.
●
Inputs from students in all grades were solicited
regarding PBIS. A universal team
comprised of staff, parents, administration and the school board, reviewed the
data. A sixth grade student was on the
team for the first time. In the future, if a student has a problem, it will be
brought to the universal team.
●
An end of the year field trip for the sixth-grade
students is planned at
●
Motion
by Jacqueline Quintal, seconded by. Patricia Shute.
Motion: To accept the proposal for the sixth grade
trip to Canobie Lake Park and for participating in the educational component.
Vote: All
in favor, motion passed.
●
The Principal distributed copies of a map from Karen
Cloutier showing where she would like to plant trees and flowers outside of the
school. The School Board felt more
information is needed, particularly regarding on-going maintenance of the trees
and flowers and being able to continue providing visibility for traffic in the
parking lot. The School Board is taking
this under consideration for the time being.
●
Unexpended funds will be used to purchase a new
lawnmower. Funds are in the new
budget. This item was tabled until Andrew Mullins can speak with
Dennis.
●
Some SPED items will be purchased by transferring money from available
funds, according to the Principal and the SAU20 Business Administrator. A sum
of $150.00 was requested to be transferred to purchase a new circular rug for
use by the Speech Pathologist with students.
Follow up was requested by the Board.
●
Seven PC's, six Apple computers, six monitors and a printer will be
donated to the NH prison in
●
Motion
by Patricia Shute, seconded by. Jacqueline Quintal.
Motion: To approve the disposal of computer
equipment, as described above.
Vote: All
in favor, motion passed.
●
Fourteen students had a good time on the trip to Attitash.
●
In reply to a question from a guest, the Superintendent said that the
public is welcome at the meetings of PBIS and also at all other meetings,
according to the right-to-know laws. Target team meetings, however, may be
confidential.
● VII. Superintendent’s Report
A. Financial, Month Ending
The
SAU20 Business Administrator recommended consolidating available funds to
purchase the SPED
items.
●
Motion
by Jacqueline Quintal, seconded by. Patricia Shute.
Motion: To approve the transfer of $265.00 from
account 1200-8100, the preschool tuition line, to account 1200-6100, the SPED
supply line, to purchase the SPED items.
Vote: All in favor, motion passed.
●
The Superintendent mentioned that a $160,000 fund is available to help
with the repairs of
B. SAU-20 Goals
●
The Principals in SAU-20 have been asked to
submit their list of goals for 2005-2006 based on the goals for 2004-2005. Working with their teams, they are to decide
which of the goals should be retained which ones should be modified or marked
as complete or transition. This
information will be used to keep the public aware by showcasing the information
in local media, monthly newsletters, open houses and posters.
●
Curriculum mapping training is being developed via staff training for
2005-06.
●
In May or June, all SAU-20 staff and support staff will be surveyed by
administration. Feedback from these
sessions may be provided anonymously and will contribute to continuous school
improvement and professional development.
●
The Milan School Board has indicated an interest in surveying the Milan
Village School staff. In addition to
meeting with the School Board, the Superintendent
volunteered to meet with the staff if so desired and the Principal, or to have
an outside facilitator meet with them.
●
He also suggested that the Principal's
monthly newsletters be posted on the SAU-20 website. In addition to publishing the minutes of
School Board meetings, the agendas could also be published to help keep the
public informed.
·
Training for board members is available and is encouraged on May 26 th in
C.
Milan District Goals.
Not discussed separately.
D. PBIS Data
The
Principal has a current list of student behavior including the date, the types
of behaviors, who was referred, the strategy used and the outcome. This is a pilot program.
E . Transitioning Goals for 2005/2006 Referenced earlier.
F. Calendar
● The SAU-20 calendar has been sent to all districts. It
includes conference dates and in-service dates.
● Some afternoon and evening meetings are being
scheduled in Gorham.
● Moving school marking periods from quarters to
trimesters was discussed again. Errol and Ed Fenn schools are going to
trimesters next school year.
G. Staffing/Job Posting-2005/2006
● A checklist for hiring, which was prepared earlier by
the Gorham School Board, was suggested to be used instead of the one supplied
by the Superintendent. It will be reviewed by the Superintendent.
● The Principal's move to teaching grade 5 is not
official yet.
● A bidding process may be used to fill the
teacher/principal position.
VIII. Board Self-Review (Not
discussed.)
IX. Building
A. Kitchen AC/Heater
● These are still working.
● The AC in the library is not working. It will be
fixed.
B. Cooler
Shelving
It
was determined that there was not enough room to do this inside the
cooler. This issue is closed.
C. Roof
Structure
will be monitored this spring for continued wetting and leakage.
D. Performance Update
This
continues to be pursued and will be discussed in a separate meeting.
E. Summer
Maintenance Work Planned
● The addition of a doorway between classrooms is no
longer needed.
● Drainage and slope by the back doors of the school
needs to be fixed.
● The stairs on the
● Bug lights need to be installed in existing fixtures
in the front of the building.
●
The SAU-20
Business
Administrator will determine if a contract is necessary to continue using water
from
the property across
●
The discharge line from the
school for the septic drain-off system is working.
●
The broken water line for a dormant second well will be repaired this
summer (presently split).
X. MAPs Testing
Since
the data for this have been submitted, the pilot program is considered to be
finished.
XI.
Non-Public Session
● Motion By Patricia Shute, seconded by Jacqueline Quintal.
Motion: To extend this meeting until at least 10:30
pm.
Vote: All in favor, motion passed.
● Motion By Patricia Shute, seconded by Jacqueline Quintal.
Motion: To go into non-public under RSA 91-A:3-II.
Vote: Roll Call Vote: Andrew Mullins-Yea, Patricia Shute – Yea,
Non-public
session began at 10:10 pm. The public
session resumed at
Patrick
nominated
Motion by Patricia Shute, seconded by
Motion: Move to
accept nomination of
Vote: All in
favor, motion passed.
XII. Other
● The policy manual will be put on the Superintendent's
to-do list for updating, section-by-section, by the Milan School Board for
2005-2006.
● Curriculum development is being updated in all
districts, including
● The Guidance Plan document was finished by the
Principal and is available to interested parties. It was shipped to DOE at the
end of spring break.
●
A list needs to
be prepared for using projected available year-end-funds.
●
Mike Giroux asked for the status of the new rug for the Green Room. The School Board has made no decision.
● Motion By Jacqueline Quintal ,
seconded by. Patricia Shute.
Motion: To
eliminate the support staff 2005-2006 salary schedule and use the support staff
2004-2005
salary schedule and call it 2005-2006.
Vote: All in favor, motion passed.
XIII. Next Meeting
XIV. Adjournment
Meeting
adjourned at 10:40 pm.
Respectively submitted,
Mal Shute, recording
secretary