MILAN SCHOOL DISTRICT

MEETING MINUTES

August 12, 2004

7pm

*The main focus of this meeting was to hear from The Turner Group (Forensic Architectural firm) regarding diagnosis of our school building problems and recommended repairs (several various levels of investment).

In Attendance: Andrew Mullins/Chair, Patricia Shute/Member

Sarah Sarette/Principal, Pauline Plourde/Business Administrator & Patrick Low/Supt. Due to the special

topic, we also had 33 visitors with us and three members

from area media.

I. Call to Order

The meeting was called to order at 7:06, providing

additional time for visitors to arrive and take their seats.

II. Pauline Plourde was introduced and presented

an informational Power Pt./Slide presentation

sharing visible water damage to our school building

the preceeding winter and spring. This was the

same presentation shared at our prior mtg. of

August 2, 2004.

Citizen comments- Visitors were able to ask ques-

tions and to have slides highlighted/explained.

Loren, of the Turner Group, presented three options

regarding repairs to be made to our school building.

This was accomplished via a verbal and Power Pt./

slide presentation.

Citizen comments- Visitors were able to ask ques-

tions and to share ideas. Andy Mullins, helped

facilitate this process in tandem with Loren.

(A note form record of questions asked was taken

and is retained for future possible reference.

It has not yet been converted to typed text).

*It was agreed that the Board/Admin. and a repre-

sentative from the Turner Group would meet with

interested citizens again on Thursday, 19 August,

2004, from 3:30-6:30 in the first floor Conf. Room

of the Milan School to hear citizen ideas about a

“fix” for the building. The Turner Group will speci-

fically respond to these ideas as plausible or not

at this meeting based upon their expertise.

III. Approval of July 27, 2004 Minutes- Waived until

the next Board mtg. scheduled for Sept. 2, 2004.

IV. Principal’s Report- Waived until the next Board mtg.

Scheduled for Sept. 2, 2004.

V. Superintendent’s Report

-Classroom Services- water damage repair/clean-up

Shared that we were awaiting a bid from Moldex.

That bid has now been received (attached) and

per telephone direction from Chairman Mullins

and in-put from citizenry in attendance at this

mtg., Moldex was told to proceed/report to our

Milan School asap to begin clean-up work. (They

are reporting for work Thurs., 8/l9/04).

-Internet High-speed connectivity- info. from NCIA

was presented for information. Patrick was encour-

aged to continue the dialogue with NCIA and to

arrange a mtg. with Mrs. Miller and the Milan Board.

-Bus Camera- The Board has been requested by Mike

Fortier (bus services) to work with him so that he

can purchase this camera early in the school year

for installation on the W. Milan bus. A note will

be shared with Mike stating that the Board is willing to take payment for the new camera from

Board payment for his services in two installments

between the start of the school year and mid-Oct.

We will gain his approval before so doing. Other-

Wise, it would simply be up to Mike to purchase

the camera without Board teamwork, as so agreed

by Board motion at the June, 2004 meeting.

*Mike is to purchase at least five/5 video tapes for use on each bus (week’s worth/7 suggested to provide

a few back up tapes). The tapes are to be stored at

the Milan School (Principal’s office) on a daily basis for potential prompt review and use as the need may arise. (Per Board Policy). A reminder

note will be shared with Mike regarding this policy and expectation. Tapes are to be well labeled/identified.

-Fencing project (school/neighbor)- the P. O. for this has been requested by Patrick/Pauline through

our SAU20 office team.

-Patrick & Pauline will continue to follow up on

having the entry door buzzer, fire system panel/s

and automatic door system made fully operable prior to the start of school. (Will work with Chairman

Mullins in this regard).

-Patrick thanked Sarah for her efforts helping to

paint the front of the school with building Mtnce. Team members.

VI. Motion was made and passed by the Board to remit $8,200

to the Turner Group for services rendered to date, per

prior discussion/review.

VII. Non-Public Session- RSA 91-A – none

VIII. Potential motion to act upon Turner Group’s recom-

mendation, waived,pending further community input.

(Turner recommended the middle approach, ie. foam-

ing the interior surface of our attic roof, to

resolve insulation inadequacies, resulting in water

leakage in our roof system).

IX. Other- none

X. Next meeting- Regular Board mtg., Sept. 7, 2004, 6:30pm. *Next Turner Group meeting with public, Aug. l9, 2004.(as noted above)

XI. Adjournment – 9:52 PM

Respectfully shared,

Patrick/Supt.

RSA Statement-