Gorham Randolph Shelburne New Cooperative School Board

Minutes of the Meeting

Wednesday June 22nd, 2005 at 6:30 PM

Gorham Middle/High School Library

Attendees:

Board Members Others

Michael Waddell Patrick Low

Donna Goodrich Pauline Plourde

Jay Holmes Keith Parent

Alice Evankow Gregg Marrer

Angela Brown Eoghan Kelley

Kathleen Kelley Nick Wolf

Jo Anne Carpenter Stewart Shaw

Jean Tremblay Wallace Corrigan, Jr.

Karen Cloutier

I. Call to Order

a. Patrick Low, Superintendent called meeting to order at 6:30PM

b. Welcome to New Cooperative School Board

II. Election of Officers

a. Mike Waddell nominates Donna Goodrich; Donna declines

b. Donna Goodrich nominates Jo Anne Carpenter, 2^nd by Karen Cloutier

c. Jo Anne Carpenter accepts nomination

d. Alice Evankow wanted discussion first before the group nominated officers

e. Patrick Low informs group that the New Coop must move forward and elect officers tonight, the group has had plenty of time to review all the materials

f. Vote on chairperson was called: 8 members-Yes; 1 member-No

g. Jo Ann Carpenter too over running the meeting as Chairperson.

III. Election of remaining officers

a. Vice-chairperson:

1. Karen Cloutier nominates Alice Evankow

2. Alice Evankow accepts nomination

3. Vote Called: all in favor

4. Vote accepted and Alice Evankow elected as Vice-Chairperson

b. Secretary:

1. Jay Holmes nominates Angela Brown

2. Angela Brown accepts nomination

3. Voted Called: all in favor

4. Vote accepted and Angela Brown elected as Secretary

IV. Appointment of Treasurer and Clerk, per RSA

a. Treasurer:

1. Don King was appointed by Mike Waddell, 2^nd by Jean Tremblay

2. Vote Called: all in favor

3. Don King appointed as Treasurer

b. Clerk:

1. Grace Lapierre was appointed by Katie Kelley, 2^nd by Jean Tremblay

2. Vote Called: all in favor

3. Grace Lapierre appointed as Clerk

Discussion of new board member training in regards to the operation of a school board.

V. Communications/Written

a. Don King sent a letter of interest in the position of Treasurer. Was nominated and accepted by New Cooperative School Board in Item IV.

VI. Public Comments

a. Nick Wolf, Gorham Student Representative and Eoghan Kelley, Randolph Student Representative questioned the protocol from the New Board for student representation.

1. How many student representatives?

2. In the process of writing constitution for Student Council for fall election.

VII. Responsibilities of Board/Review

a. Patrick Low reviewed the informational letter that was sent to board members. Referenced were:

1. Policy

2. Options

3. Budgets

4. SAU 20 Office

5. Formal charge of building committee

6. Accreditation issues

b. Board members are requested to come into SAU 20 office to sign vouchers, need at least 6 members out of 11to sign-off on each voucher for a majority. A calendar will be forwarded for the next meeting.

VIII. Code of Ethics

a. Patrick Low cautioned, outside of board meetings in public to use discretion on topics of discussion—Confidentiality

b. Ethics policy needs to be signed by each board member – will be sent in next agenda packet.

IX. Communications, Process to be used

a. Sending minutes out to all school board groups

b. Posting of agendas – place of meeting plus Randolph: Lowe’s garage and town hall; Shelburne: town hall; Gorham – town hall, post office, Family Resource Center

c. Looking to get permanent minute takers; turn-a-round time for minutes 144 hours

X. Financial Report

a. Operating Budget—MS22 needs to be signed by all board members at tonight’s meeting

b. $8,246.69 had been spent in 2 years time

c. Everyone’s e-mail addresses need to be updated with SAU 20 office

d. List of member names, addresses, telephone numbers and e-mail address will be send to all cooperative board members

e. Building Committee—$15,000 in budget

f. Budgets

1. Pauline to get copy of the cooperative board line item budgets and break-down of what makes up the budget

2. End of Year reports will be distributed when available

3. Separate work sessions in regards to the budget

XI. Building Committee Transition Report

a. Large white binders distributed to members for overview

b. Accreditation Issues: Wendy Niskanen’s summary and Keith’s response will be mailed for the next meeting - next meeting agenda item

c. Charge for Building Committee – next meeting agenda item

d. Gorham Building committee has been dissolved, and all information should go through chairperson and superintendent at the SAU 20 office

XII. Policies & Articles of Agreement

a. Policies will need to be reviewed and adopted by board

b. Articles of Agreement will be discussed at the next meeting

c. Form sub-committees

1. Motion was made by Angela Brown to form a Policy Committee, 2^nd by Mike Waddell

2. Vote was called: all in favor

3. Members to serve are Angela Brown, Alice Evankow, and Karen Cloutier

XIII. Mission Statement/Review, Gorham Schools

a. Maximize Outcomes

b. GMHS

c. Edward Fenn

d. Adjusted periodically

e. D.O.E.—Updated minimum standards

XIV. Goals for 05/06

a. Retreat for Coop School Board Members

b. Goals and objectives

c. Higher level of trust

d. Assistance from NH School Board Association

XV. Other

a. “Right to Know ” training

1. More information with workshops

b. Notify current Student Representatives of next meeting

c. GRS Cooperative School Board was recognized by another Cooperative School District for outstanding work on articles of agreement

d. Limit time allowed at meetings to a maximum of 3 hours and the number of times to meet during the month

XVI. Non-Public - None

XVII. Next Regular Meetings—

a. July 27^th at 6:30 PM—Randolph Town Hall

b. August 25^th at 6:30 PM—Shelburne Town Hall

XVIII. Adjournment:

a. Motion to adjourn made by Jean Tremblay, 2^nd by Alice Evankow.

b. Vote was called: all in favor

c. Meeting adjourned at 9:15 PM

Minutes respectfully submitted

by Gregg Marrer, Rec. Sec.

Reviewed and Accepted by:

______________________________

Angela Brown, Board Secretary