Minutes

Gorham-Randolph-Shelburne Cooperative School District Planning Board

Wednesday, August 18, 2004 – Community Room, Family Resource Center, Gorham, NH

 

Attendees

Donna Goodrich – Gorham, chairperson

Michael Waddell - Gorham

Leona Guay - Gorham

Charles Brown – Randolph

Robert Leclerc – Randolph

Carol Gagnon – Randolph

Wendy Niskanen – Shelburne

David Carlisle – Shelburne

Tuesday Willow – Shelburne

 

Others

Patrick Low – Superintendent, SAU #20

Pauline Plourde – Business Administrator, SAU #20

Jacqueline Tetreault – Recording Secretary

 

Members of the public

 

ITEM I – CALL TO ORDER

Donna Goodrich, chairperson of the Gorham-Randolph-Shelburne Cooperative School District Planning Board called the meeting to order at 6:40 pm.

 

ITEM II – APPROVAL OF PREVIOUS MINUTES

The following changes were made to the minutes of July 28th, 2004:

 

 

 

            Motion by Michael Waddell, second by Wendy Niskanen

            Motion:  to approve the minutes of July 29th, 2004 as amended.

            Vote on motion:  all were in favor; motion carried.

 

Ms. Tuesday Willow, a new member volunteering for the Shelburne School District, was introduced to members in attendance.

 

Ms. Plourde presented a handout which was requested of 90/10.

 

ITEM III – ACCEPTANCE: SCHOOL FINANCIAL TERMS

 

            Motion by Leona Guay, second by Michael Waddell

            Motion:  to accept the school financial terms as presented.

            Vote on motion:  all were in favor; motion carried.

 

 

Methods of appropriation – final vote of breakdown – 90/10 Operating Expense – 90 3-year average daily membership – 10% of 3-year state equalized valuation – including 2- year buy in – values that were presented by appraisers – values were not negotiable – equipment and fixtures would not need to be purchased by coop – easiest way for Shelburne and Randolph to join coop-

 

18.05      17.55 – Gorham

14.05 – 12.80 – Randolph

12.59      12.71 – Shelburne – slight increase

 

$30,000 from each town – 15% Randolph buy in, 19% Shelburne, Gorham 65% -

 

 

95/5 – Gorham 17.81 – Randolph – 12.18 – Shelburne 12.26

 

Capital Reserve Funds – like savings accounts –

MW – look at 20 year buy in – put zeros in all three towns – to erase income and expense

G – 17.99        R – 11.83         S-11.91 – without buy in

 

Form coop and put monies into capital reserve fund  - state law may require that monies may go to defray operating costs – argue each point in several different ways –

If Gorham doesn’t have to match contribution – spending money on capital –

 

Fund transfers – budget regarding cash flow – Pauline works with towns – line is set in tax rate in November –

Is it legally possible to do with capital reserve fund – Pauline to get answer by next

 

Can Randolph and Shelburne meet state mandated obligion for buy in by transferring monies to a coop capital reserve – if no, can be transferred to pre-existing fund – how could these things be done – tasks of accomplishing something – this is important –

 

3 year local tax average vs. 2003 –

 

 

What would happen to Gorham’s capital reserve fund – 195-11:a –

School cannot carry fund balance –

RSA states cooperative school district forms a budget committee – members of all three communities – 195:11 – trust fund – can capital reserve fund be put in to trust fund?  Vote from townspeople -

 

 

Draft language for article 16 and contract article – was mailed to Board members

 

All contracts in force at the time of the Gorham, R, or S School District fully transitioning to become the (insert name here) Cooperative School District will continue to be honored in full for the duration originally indicated on the contract (s) not to exceed three years.  All rights, responsibilities and remedies addressed by contracts so in place will remain in tact and will not change.

 

Artice 22 - WN, MW – discussion – amended to included 3 years duration.

Withdrawn

 

WN, new article  - LG – all approve

 

 

 

RSA 195:25 – addition/deletion of grades

Addressing of withdrawal – lots of can/may – RSA 195:25 – 195:31 –

Elimination of article 16 – by consensus

 

Policies and bylaws – work on for article 16 – put articles in an order that make sense

 

Three year average tax rates – will be sent also

 

Next meeting date – Thrusday Sept 2nd – 15th, 30th – check with Alice

 

Adjournment – 8:40 pm – CB, MW -