Attendees

Donna Goodrich – chairperson, Gorham

Wendy Niskanen – Shelburne

Robert Leclerc – Randolph

Lark Wood – Randolph

Charles Brown – Randolph

Michael Waddell – Gorham

Leona Guay – Gorham

David Carlisle - Shelburne

Others

Steve Welford – Interim Superintendent, SAU #20

Pauline Plourde – Business Administrator, SAU #20

Jacqueline Tetreault – Professional Development Assistant, SAU #20/

Recording Secretary

Members of the public

Members of the press

ITEM I – CALL TO ORDER

Donna Goodrich, chairperson of the Cooperative School District Planning Board, called the meeting to order at 6:36 pm.

ITEM II – APPROVAL OF PREVIOUS MINUTES

The following corrections were noted to the minutes of Friday, January 9, 2004:

-pg. 1 – under ITEM II – APPROVAL OF PREVIOUS MINUTES:

One change was not in the minutes from the December 11^th work session. The proper number for method of governance should be 6-1-1, with three additional members vote at large, who would represent each town.

Motion by Charles Brown, second by Lark Wood

Motion: to approve the minutes of January 9, 2004 as amended.

Vote on motion: all were in favor; motion carried.

ITEM III – METHODS OF APPROPRIATION – CAPITAL

Ms. Plourde provided more scenarios for methods of appropriation, this time for capital costs. These were gone over in detail with members in attendance. All figures were based on an $11 million dollar bond over a 20 year period of time.

Possible rental charges were discussed, and Ms. Plourde shared that after conversations with the Department of Revenue Administration, she does not believe that this option is available any longer.

Some discussion was also shared over the choice policy that the Randolph School District has adopted, and that Shelburne does not have such a policy. It was also commented that some of the capital expenses such as computers and other equipment need to charged in one form or another.

Some discussion was held regarding adequacy funding around House Bill 608 and House Bill 1281, which only applies to cooperative school districts. Ms. Plourde will contact Sarah Browning from DOE to receive more information regarding funding for cooperative school districts.

Ms. Plourde reviewed the Cooperative School Board Expenditures for the 2003-2004 year to this date. It has been recommended that each town request $2500 to continue with the Cooperative School District study.

ITEM IV – ANNUAL REPORTS

The members in attendance had previously reviewed and shared comments via email regarding a report of progress to be presented to the townspeople of Gorham, Randolph and Shelburne.

S. Welford arrived at 8:08 pm.

This interim report was reviewed and edited by the members in attendance. Ms. Goodrich will make the changes, and forward them to the Superintendent’s office for inclusion in the town reports.

ITEM V – QUESTIONS AND ANSWERS FOR TOWN MEETINGS

It was recommended that questions and answers for town meetings be reviewed at the next Cooperative School District Planning Board meeting.

ITEM VI – AGENDA FOR NEXT MEETING

The agenda for the next meeting on Wednesday, February 19^th, 2004 will be as follows:

I. Call to Order

II. Approval of previous minutes

III. Methods of appropriations

IV. Questions and answers for town meetings

V. Public comments

VI. Agenda for Next Meeting

VII. Adjournment

ITEM VII – ADJOURNMENT

Motion by Lark Wood, second by Leona Guay

Motion: to adjourn the January 28, 2004 meeting.

Vote on motion: all were in favor; motion carried.

Meeting adjourned at 8:43 pm.

Respectfully submitted

Jacqueline J. Tetreault

Professional Development Assistant/Recording Secretary

SAU #20/Cooperative School District Planning Board