Minutes

Cooperative School District Planning Board

Friday, January 9, 2004 – Gorham Middle High School Library

 

Attendees

Donna Goodrich – Gorham, chairperson

Michael Waddell – Gorham, vice-chairperson

Leona Guay – Gorham

Robert Leclerc – Randolph

Lark Wood – Randolph

Charles Brown – Randolph

Tim Collia – Shelburne

David Carlisle – Shelburne

 

Others

Pauline Plourde – Business Administrator, SAU #20

Jacqueline Tetreault – Professional Development Assistant, SAU #20/

                                    Recording Secretary

 

Members of the press

 

ITEM I – CALL TO ORDER

Donna Goodrich, chairperson of Cooperative School District Planning Board, called the meeting to order at 6:40 pm.

 

ITEM II – APPROVAL OF PREVIOUS MINUTES

 

            Motion by Michael Waddell, seconded by Charles Brown

            Motion:  to approve the November 13, 2003 minutes as presented.

            Vote on motion:  all were in favor; motion carried.

 

One change was noted in the minutes from the December 11th work session.  The proper number for method of governance should be 6-1-1, with three members voted at large.

 

            Motion by Michael Waddell, seconded by Lark Wood.

            Motion:  to approve the December 11, 2003 minutes as amended.

            Vote on motion:  all were in favor; motion carried.

 

ITEM III – METHODS OF APPROPRIATION

Ms. Plourde provided more handouts for methods of appropriation based on 100% and 50/50%, operating costs only, for a four year period.  Each year was gone over in detail with all members in attendance.  Ms. Plourde reminded members that figures did not calculate across, and that revenue was not carried across.

 

 

 

When going over the handouts, Ms. Plourde explained items such as district assessment, which are monies raised locally.  Ms. Plourde had adjusted Gorham’s tax rate by removing the Building/Renovation Capital Reserve Fund.  Figures are also operating costs only, and no capital has been figured in as of this date.

 

Mr. Waddell commented that the information Ms. Plourde had provided was much easier to understand.  He stated that the cooperative board should ‘get to a place’ where all          three towns can feel that the cooperative school district would be a ‘fair deal’.

 

Ms. Plourde once again clarified for the Cooperative School District Planning Board the policy on School Building Aid.  If a project is not bonded, then building aid is received over a five-year minimum time frame.  Should bonding be sought, building aid would be received over the time frame of the bond – either 10, 15, 20 or 30 years, for example.

 

Discussion was held regarding re-forming the Building Committee to begin looking at whether a new building will need to be built, or the current building renovated.  It was shared that monies should be put towards the mission of financing a building committee.

 

It was shared that the Cooperative School District Planning Board may want to consider including simultaneously with the warrant article to re-fund the Cooperative School Study an article to initiate a cooperative building committee which would report to this Board.  Ms. Plourde suggested even developing a budget for the Cooperative School District Planning Board.  If the building committee should be approved, it would need to become immediately effective after the March school district meetings.

 

            Motion by Michael Waddell, second David Carlisle

Motion:  to increase the amount of the warrant article requesting monies to continue with the Cooperative School District study to $ 2,500.00.

Vote on motion:  all were in favor; motion carried.

 

An update of the current expenses of the Cooperative School District Planning Board will be provided at an upcoming meeting.

 

Ms. Plourde was asked to provide capital expenses for the next meeting, based on an $11 million bond.

 

ITEM IV – METHODS OF GOVERNANCE

No further update was given at this time.

 

ITEM V – MISSION STATEMENT

No further work was completed on the mission statement at this time.

 

ITEM VI – AGENDA FOR NEXT MEETING

-Ms. Goodrich will compose a letter and email this to all members regarding an update to the community regarding the progress of the Cooperative School District Planning Board.

 

-The next meeting of the Cooperative School District Planning Board is scheduled for Wednesday, January 28th, 2004, commencing at 6:30 pm at the Gorham Middle High School library.

 

Agenda for Wednesday, January 28th, 2004

 

I.                    Call to Order

II.                 Approval of previous minutes

III.               Methods of Appropriation – capital

IV.              Annual reports

V.                 Questions and answers for town meetings

VI.              Agenda for Next Meeting

VII.            Adjournment

 

ITEM VII – ADJOURNMENT

 

            Motion by Michael Waddell, second by Lark Wood

Motion:  to adjourn the January 9, 2004 meeting of the Cooperative School District Planning Board.

            Vote on motion:  all were in favor; motion carried.

 

            Meeting adjourned at 8:22 pm.

 

Respectfully submitted

 

 

Jacqueline Tetreault

Professional Development Assistant/Recording Secretary

SAU #20/Cooperative School District Planning Board